Job Details

Director Payroll and Human Resources

Location:   Cincinnati, OH

Salary:   100k - 130k, based on experience


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CLIENT SUMMARY:   This is an exciting new position for a growing, privately held professional services firm headquartered in Cincinnati with locations and business operations across the U.S.  This important role will provide organizational support for the business managing payroll, HR, compliance, data analysis, and union contract administration.   

 

JOB SUMMARY:  

Reporting to the CFO, the Director, HR/Payroll will be responsible for planning, directing and executing payroll and human resource activities for the company’s workforce.  This person will serve as a consultant to management on HR and Payroll issues with a strong emphasis on costing, analysis, compliance, and payroll oversight. 

 

The director will hire and manage a staff or one or two, support a full-time work force of 200 associates, and over 1000 contractors as needed.  This role requires working independently, self-motivation, a solutions-oriented approach, and ability to work in a fast-paced environment. 

 

KEY JOB RESPONSIBILITIES:

Payroll

  • Hire, organize and manage and support payroll team in processing payroll. 
  • Ensure payroll complies with multi-state payroll laws, payroll tax regulations, social security, unemployment, and workers compensation.
  • Review reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
  • Maintain payroll guidelines by writing and updating policies and procedures.
  • Act as a liaison between the company and outside agencies affecting payroll, such as third-party vendors, internal business partners, law offices, etc.
  • Act as a resource to associates regarding payroll practices and procedures, including participating in new hire orientation, in-service programs, individual counseling, etc.
  • Research, analyze and resolve difficult or technical problems utilizing knowledge of common problems and the entire payroll function.
  • Ensure systems and controls are set up accurately within ADP to ensure compliance with local, state and federal guidelines.
  • Work closely with Executive Management and Finance teams on all payroll related issues.

 

 Human Resources

  • Administer human resources policies and programs in collaboration with business leaders.  Recommend and implement process improvements.
  • Ensure new hire paperwork, including I-9 documentation, is completed accurately and within local, state and federal law.
  • Ensure all personnel files and HR records, including minor documents, are maintained in accordance with corporate policies and procedures and local, state and federal law.  Conduct HR internal audits on records and processes to ensure compliance.
  • Manage benefits including active participation in the negotiations with vendors/providers, annual open enrollment, employee communication, and ongoing enrollment changes.
  • Notify new employees of 401(k) plan eligibility. Process enrollments and contribution changes. Process rollovers and terminations.
  • FMLA administration, including but not limited to: making FMLA eligibility determinations, sending FMLA letters and notices of eligibility, designation notices and certification of healthcare provider forms, tracking FMLA hours, intermittent FMLA, coordinating FMLA extensions and return to work and doctor’s releases.
  • Support unemployment initiatives.
  • Administer required terms of labor agreements with affiliated employees.
  • Maintain and update employee handbooks and policies.  Ensure compliance with federal and state employment laws in all company locations.
  • Serve as an advisor for supervisors on personnel matters.

 

IDEAL CANDIDATES’ QUALIFICATIONS AND EXPERIENCE:

  • B.A. or B.S. degree in HR or related discipline.
  • PHR and/or CPP certification strongly preferred.
  • 5-10 years’ experience in all aspects of human resource & payroll management.
  • Experience in a large, multi-location workforce with union and non-union populations.
  • Experience with Payroll and Time Management systems and solutions, ADP highly preferred.
  • Strong Microsoft Excel skills required (VLOOKUP, pivot tables, etc.)
  • Strong problem-solving skills with the ability to know who and when to involve in issues of concern. 
  • Understand state and federal laws relating to payroll and HR compliance.
  • Ability to prioritize and multi-task in a fast-paced environment
  • Self-directed, positive, and ethical role model able to work with moderate supervision


Contact:

Marci Pfeifer, Co-Managing Partner & COO

mpfeifer@gilmanpartners.com

513.842.5323