THE OPPORTUNITY
- Are you energized by supporting a dynamic team of C-Suite Executives?
- Are you looking for an opportunity to take your experiences to a new industry with an expanding organization that is committed to making a meaningful difference in people’s lives?
- Do you enjoy increasing a CEO’s effectiveness through time management, information management and oversight of process improvements?
ABOUT THE COMPANY
Solvita is a community-based organization with a national presence currently at $225M annually and a decade’s-long run of double-digit growth. With over 55 years of experience, Solvita prides itself on its mission of being the leading ethical and innovative partner of choice for quality and customer-focused biologic solutions. Solvita offers challenging opportunities that are at the forefront of cutting-edge technology. Solvita has grown to its present service area of 25 hospitals in 15 counties with an entirely volunteer donor base. Solvita provides an important link to the communities it serves through recovery, processing, and distribution of nearly 1,000,000 tissue grafts each year. Solvita has six locations across the country. This position is in Kettering, Ohio.
WHAT YOU’LL BE DOING
The role of the Executive Assistant is to enhance the CEO effectiveness in the organization through time management, information management support and consistent oversight of processes. The Executive Assistant must have flexibility to integrate seamlessly into diverse communication flows and the capacity to effectively prioritize critical tasks. A keen eye for detail, a commitment to quality and consistency, composure under pressure, and a positive outlook are paramount. You will also:
- Function as the primary point of contact for the CEO, managing and prioritizing communications, inquiries, and meeting requests.
- Coordinate and maintain the CEO’s calendar, ensuring all appointments, meetings, events, and travel arrangements are scheduled and confirmed. Provide similar support to the Executive Leadership team.
- Compile, review, and edit various documents and reports, including Executive Leadership Team presentations, recording and distribution of minutes, meeting agendas, and correspondence, ensuring accuracy and consistency.
- Conduct research and gather information on relevant topics as needed by the CEO, presenting findings in a clear and concise manner.
- Manage and track expenses, processing expense reports and ensuring timely reimbursement.
- Collaborate with various departments to ensure the CEO has all the necessary resources and materials for meetings and events.
- Maintain strict confidentiality and discretion while handling sensitive information and data.
IDEAL CANDIDATE QUALIFICATIONS AND EXPERIENCE.
- Minimum 5 years’ professional experience working with a C-Suite executive and management team with highly demanding schedules
- Experience working with corporate boards and/or public bodies is a must
- Proficiency with the suite of Microsoft office systems particularly PowerPoint
- Experience in managing meeting room technologies
- Experience in the consolidation of multiple presentations for one meeting
KEY PERSONAL ATTRIBUTES
- Conscientiousness
- Personal Accountability
- Dependability
- Teamwork
- Ability to maintain strict confidentiality and safeguard sensitive information with the highest level of discretion
- Kindness
THE PAYOFF
Enjoy a great opportunity to work with a team of people whose mission is to empower people to save and enhance lives.
OUR COMMITMENT TO CANDIDATES
Gilman Partners is committed to strengthening leadership teams and elevating talent in our communities—and that means all qualified applicants will receive consideration. You do not have to meet every qualification in this job description to apply. If you’re drawn to the position and believe your experience makes you a good fit, we encourage you to reach out.
ADDITIONAL COMMENTS
This role is 5 days/week in the office in Kettering Ohio. There will be occasional domestic travel including an annual offsite meeting for 2-4 days.
